Planning Your Webinar

Planning a webinar? Based on our experience of doing over 100 webinars, we have complied this page of information. Please take the time to read the following before you proceed. While we realize this is a lot to read, it potentially could be the make or break for your course being used online.

The First Things to Do

Before any planning begins, we typically need to test a few things to make sure your internet connection and computer are webinar ready.

1. Test Connection Speed: To test your connection speed visit the website called " Speed Test ". It requires no installation of software and is free. On the website, click the button "Begin" on the virtual map image to start your speed test.

Once your test is finished, please send us the results by choosing "Share Results", and sending us the corresponding link presented to you.

2. Computer Compatibility Test: Next, we need to make sure your computer is compatible with our live streaming webinar technology. Please visit adobe connection test website, and the test will begin automatically.This test should take less than 3 minutes.

There is no way to send the results automatically or by link, so please just let us know the results via email. Either pass or fail. If fail, please send us the failure message details so we can assist you further.

Planning Your Webinar


Plan the amount of slides according to the time available.

Having a slide full of information, but spending less than 15 seconds on it, can frustrate students trying to absorb the information. This also makes for a poor recorded course later.

Conversely, spending more than 15 minutes on a single slide is too long.

A reasonable goal is to plan between 1 - 10 minutes of talking per slide.


If you wish students to read handouts, please send them as early as possible before the seminar, so we may post them for students.

If you would like students to read information that you will not cover, please do not include it in slide format. Instead its best to send it as a document before hand to us, so that we can change it to PDF. Empty slides of no audio do not play well online and the end, students find them frustrating. As a result this can lower student satisfaction with your course.

Slide Organization and Formatting

Please use standard powerpoint formatting. (Not sure if your formatting is correct? Try resetting the slide formatting or changing the format style. Does the slide still work? If not, your formatting is wrong).

For slides that are not properly formatted, we will need to reformat them before they can be used to create online courses.

Do not use loud background images that make the text difficult to read. Simple formatting is better when presenting online.

Feel free to include and use images on your slides.

Do use Sub heading (sub - title) slides between each major section of your lecture (think like chapters in a book). Organization during your live webinar will help to make a better recorded lecture for online use later.

Including a written outline of the lecture you will cover can also increase student learning and satisfaction with your course.

Presenting Your Webinar

Please budget your time. Separate your lecture into parts. Allocate each part a specific amount of time. Be mindful if you go over or under the time for each part when giving the lecture.

Do not wait until the last hour of the lecture, before realizing you have more than 100 slides still to cover.

20 - 45 slides per hour is realistic.

Take a breath between each slide, or a momentary pause. This helps with both the editing later, and gives the students a moment to orientate themselves on the next slide. (In the end, this will make for a much better online course).

Take time to answer questions before the end of each part or break. Trying to read typed questions while speaking is difficult. Save them till the end of each part, if possible. The moderator will ask the questions if necessary (ie, you have trouble reading them or they cannot wait until the end ). Ask the moderator for help if you need it.

Budget time for questions into your original time plan. Many excellent presenters also take questions again after the break (if time allows). Students will often think of questions during the break while they have time to mull things over.

Do give a quick outline of your topic when your webinar starts. This helps orientate students. Don't use too much time to only introduce your topic though. Make sure to get into the meat and potatoes while you still have time to do so. (Speakers tend to use a long time in the beginning, but rush more and more towards the end).

Before Your Webinar


Please make sure ProD/ Medigogy has access to a biography for yourself if you are a new speaker.

Please send a large sized image, that will be used for advertising and your biography page. Remember this image may appear various places across the internet over time (so please choose carefully).


Use a dedicated external microphone for the online lectures (webinars). Always test it out before hand.

Do not use the built in mic in your computer, whenever possible. The sound quality tends to be worse than a dedicated microphone.

Know how to adjust your microphone input (volume) levels on your computer before the webinar. During the webinar (or right when the webinar starts), you may need to adjust it again, and you wont have much time to figure out how.

Do use ear phones (headphones) when lecturing (feed back from your own speakers can happen otherwise). Please choose small ones (not huge ones) so we can see your face.

If lecturing at night or in a room with no windows, make sure you have enough light in the room. Especially if you want to demonstrate something for the camera. (Poor light makes web cameras more grainy as it trys to adjust). Usually more is better when it comes to light. You can always just turn one off quickly, if you need to. Rather than trying to add more lights to a room once you have already started.

Turn off heaters/ air-conditioners that blow or other electronics that add background noises or hum.If your computer has a fan that wont turn off, please move your microphone away from it. (This should be no problem with an external microphone).

If your web cam is not central, place it on the left side (CHECK THIS, your web cam may be mirrored), so that when you look at your image online, you are facing towards the right.

(In both the recordings and the live lecture, your face sits on the left hand slide of the screen. We want your head to look into the center of the page, rather than out.).